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Governing Document

  • The charity’s name is Butter Side Up Theatre Company but may be referred to as Butter Side Up or BSU Theatre. 

  • The purposes of the organisation are to create opportunity for members to be involved in the preparation and performance of theatrical events and workshops in the Sheffield area. The charity also has a purpose of raising additional funds for other charitable causes they see fit. 

  • The organisation shall be managed by a committee of trustees who are appointed at an Annual General Meeting (AGM) of the charity.

  • In order to carry out the charitable purposes, the trustees have the power to: - raise funds, receive grants and donations

    • apply funds to carry out the work of the charity

    • co-operate with and support other charities with similar purposes

    • do anything which is lawful and necessary to achieve the purposes

  • The organisation shall have a membership. People who support the work of the organisation, and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 12 months and may be renewed. The trustees will keep an up- to-date membership list. The trustees may remove a person’s membership if they believe it is in the best interests of the organisation. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.

  • The Annual General Meeting must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM. There must be at least 5 members present at the AGM. Every member has one vote. The trustees shall present the annual report and accounts. Any member may stand for election as a trustee. Members shall select between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.

  • Trustees must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, secretary and treasurer. Trustees may act by majority decision. At least 50% of the trustees must be present at the meeting to be able to make decision. Minutes shall be kept for every meeting. If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.

  • Money and property must only be used for the organisation’s purposes. Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.Money must be held in the charity’s bank account. All cheques must be signed by 2 trustees.

  • If the Trustees consider it is necessary to change the constitution, or wind up the organisation, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

  • In accordance to the General Data Protection Regulations of May 2018, Butter Side Up are obligated to inform members and audience members of how their personal data is processed and stored.

    • General Meeting - called on written request from a majority of members.

    • Changes to the Constitution - can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity.

    • Winding up - any money or property remaining after payment of debts must be given to acharity with similar purposes to this one.

    • The personal information of members includes name, address, date of birth, email address, and phone number. These are used for administrative purposes in regards to the organisation and communicating to the membership. This information is never shared with third parties. If a member leaves the organisation, their information is stored for an additional 6 months on a password protected online cloud storage system and then deleted permanently.

    • The personal information of audience members includes name and email address. These are used for marketing purposes to encourage these audience members to book tickets for future productions. This information is stored on a password protected online cloud system and then removed after 12 months of not booking a ticket.

  • This constitution was adopted on 16th September 2017 by the people whose signatures appear below. They are the first members of the organisation and will be the trustees until the AGM, which will be held within one year of this date.

UPDATED: 15/06/2018